Position Overview

Ultimate Staffing Services is actively seeking an experienced Administrative Assistant/Receptionist to join a vibrant team in Santa Ana borderline Irvine, California. This position requires a dynamic individual who is ready to handle a variety of administrative and front-desk tasks while providing exceptional support to the office team. This is for an Aviation Company.

Responsibilities

• Provide a welcoming environment for all visitors and guests at the reception area.
• Manage incoming calls and direct them to the appropriate department or personnel.
• Assist with scheduling meetings, organizing calendars, and coordinating appointments.
• Maintain office supplies and ensure that the office is tidy and organized.
• Support the preparation and distribution of company correspondence and documentation.
• Handle mail distribution, both incoming and outgoing.
• Assist in organizing company events and meetings as required.
• Perform general clerical duties, including photocopying, faxing, and filing.
• Provide administrative support to other departments as needed.
• Book reservations for charters for events
• Create training proposals
• Answer inquiries regarding training courses/rates, charters, events
• Order office supplies and flight training materials
• Answer phones/emails

Qualifications

• Previous experience as an administrative assistant or receptionist is preferred.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multitask and prioritize tasks effectively.
• Friendly and professional demeanor.
• Recent work experience in an office setting
• 2-3 years of in office experience

Required Work Hours

Monday through Friday, during regular business hours.

Benefits

The role offers a competitive pay range of $22.50 to $24.00 per hour, depending on experience and qualifications. Additional benefits may be available and will be discussed during the interview process.

Additional Details

This position is based in California and requires onsite presence during working hours.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.